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Thank you for your interest in becoming a part of the Chicago Academy of Sciences / Peggy Notebaert Nature Museum team. Please direct all resumes to the contact listed on each job description. 

All opportunities are listed below. If there are no current positions listed, please check back often as we post job openings as they become vacant.

  • Assistant Collections Manager (Full Time)
  • Assistant IT Support Technician (Part Time)
  • Education Programs Coordinator - Bilingual-Spanish (Full Time)
  • Exhibit Designer (Full Time)
  • Grants Manager (Full Time)
  • Human Resources Manager (Full Time)

  • Assistant Collections Manager (Full Time)
    Chicago Academy of Sciences / Peggy Notebaert Nature Museum

    Position Overview:

    Reporting to the Director of Collections, the Assistant Collections Manager assists with the management, preservation, and accessibility of the collections. This position will continue specimen data migration from the scientific and teaching collections into Arctos (http://arctos.database.museum/), our online digital collections management system and may assist with other institutional digital initiatives.

    This position is stationed at CAS/PNNM’s off-site collections facility in the Ravenswood neighborhood and conducts work periodically at the Nature Museum in Lincoln Park. Regular schedule is Tuesday through Saturday.

    Principle Responsibilities:

    • Manage data migration process from Excel inventory spreadsheets into the Arctos collection management system, conducting quality assurance and control throughout data migration as well as with data already in Arctos.
    • Manage the media migration process into Arctos, for media associated with collection objects or collecting events.
    • Provide instruction and documentation on using Arctos to CAS/PNNM staff, interns, and volunteers. Contribute to Arctos community documentation when relevant.
    • Use SQL and Coldfusion Report Builder to design reports to pull Arctos data for automated creation of labels, forms, and summaries.
    • Serve as the primary contact between Arctos’ technical staff and CAS/PNNM.
    • Serve as CAS/PNNM’s representative to the Arctos Working Group.
    • Ensure that biological specimen data managed in Arctos are available on biodiversity data aggregator sites including VertNet, iDigBio, and GBIF.
    • Remain abreast of metadata standards for various disciplines represented in CAS/PNNM collections, including biological (e.g. Darwin Core, Audubon Core, EML) and cultural (e.g. MARC, Dublin Core).
    • Document online collections presence, including impact and growth, with quantitative and qualitative metrics.
    • Georeference specimen localities and provide georeferencing training to interns and/or volunteers.
    • Assist with the supervision of a significant volunteer base. Train volunteers on new projects and provide regular review of their work. Work with the Director of Collections to develop new volunteer and intern projects as needed.
    • Promote the collections through collection tours, social media, programs, exhibits, and institutional events.
    • Assist with collections management records and documentation.
    • Assist with preservation improvements and re-organization of the collections.
    • Assist with ongoing maintenance of the collections facility and environmental monitoring.
    • Collaborate with other Museum staff to use the collections in exhibits and programs.

    Required Education and Experience:

    Bachelor’s degree with minimum of two years experience working with museum, library, or archive collections. Working knowledge of current best practices in museum collection management and the ability to apply this knowledge across a broad spectrum of disciplines and materials including zoology, earth science, archives, historic artifacts, art, and photography.

    Must have strong Windows and Microsoft Office experience. Strong proficiency with relational databases and digitization software, and a willingness to learn new technology. Ability to troubleshoot computer issues beneficial.

    Experience using OpenRefine to clean data and GitHub for project management. Knowledge of SQL and XML beneficial.

    Possess a strong work ethic and ability to set priorities for projects and deadlines. Be highly organized and excellent attention to detail. Must have good interpersonal skills and ability to clearly communicate in a professional manner.  Applicants must be able to lift 25 lbs unassisted, climb and work on ladders, and work within 32-inch aisles.

    Who We Are:

    The Chicago Academy of Sciences / Peggy Notebaert Nature Museum (CAS/PNNM) has a history of connecting people with nature and science for over 160 years. Originally founded as an institution of scientific discourse and learning between scientists and nature enthusiasts, we continue to build on our legacy of natural history exploration and education at the Peggy Notebaert Nature Museum through immersive exhibits, critical conservation and research initiatives, public engagement and education programming. Our mission is to create a positive relationship between people and nature through collaborations, education, research and collections, exhibitions and public forums to grow our region’s urban connection to the world of nature and science.

    The natural history collections are interdisciplinary and consist of 300,000 specimens and artifacts from zoological and earth science disciplines to cultural heritage items that date from the 1830s to the present. The archives include institutional records, manuscript collections, and a photography collection. The library is focused on the natural sciences and includes monographs and serials. Find out more at http://www.naturemuseum.org/the-museum/collections.

    How To Apply:

    Please send your cover letter and resume in MS Word or PDF format, with three references, to:  ACM2018@naturemuseum.org. No phone calls please. Only qualified candidates will be contacted.

    The Chicago Academy of Sciences/Peggy Notebaert Nature Museum is an Equal Opportunity Employer.


    Assistant IT Support Technician (Part Time)
    Chicago Academy of Sciences / Peggy Notebaert Nature Museum

    Position Overview:   

    The Chicago Academy of Sciences/Peggy Notebaert Nature Museum is seeking a part-time Assistant IT Support Technician to work in its Lincoln Park location.

    If you are excited by the opportunity to be part of a new IT team and help shape how technology is utilized at the Chicago Academy of Sciences/Peggy Notebaert Nature Museum, this may be the job for you!

    Job responsibilities will include configuring and upgrading PCs and Macs; organizing and inventorying hardware and software licenses; and responding to daily help desk requests.

    In addition to technical skills, the ideal candidate will have a great attitude and be energized by challenges; enjoy creating solutions and understand that IT involves the interaction between people and technology; and be well organized.

    Qualifications:

    • Experience with Windows and Mac OS configuration and desktop support.
    • Basic proficiency in Microsoft Active Directory administration.
    • Exposure to network configuration and administration.
    • Must be able to lift up to 35 lbs unassisted, climb and work on ladders, work with hands above shoulder level and work in enclosed, cramped places.

    Preferred Qualifications:

    • Experience in a nonprofit organization
    • Basic proficiency in:
      • Windows server administration
      • Microsoft Exchange administration
      • Google G Suite
      • Firewall Configuration
      • Apache, Wordpress, Drupal
      • Network wiring
      • SQL or FMP databases

    How To Apply:

    Please send cover letter and resume to ITSupportAsst@NatureMuseum.org.

    No phone calls please. Only qualified candidates will be contacted.  

    The Chicago Academy of Sciences/Peggy Notebaert Nature Museum is an Equal Opportunity Employer.


    Education Programs Coordinator - Bilingual-Spanish (Full Time)
    Chicago Academy of Sciences / Peggy Notebaert Nature Museum

    Position Overview: 

    This Education Programs Coordinator position requires a multi-dimensional bilingual educator with natural science content knowledge and a passion for teaching.  It entails implementation of onsite and offsite science and environmental education programming (in English and Spanish) for a wide variety of audiences varying in ages from pre-K to adults. Some program development responsibilities especially curriculum writing and revision (in English) are also required. Classroom experience that is transferable to school and community outreach education, teacher professional development, after school programming, and museum settings is essential.

    Minimum Education Required:

    • Bachelor’s degree in science and/or education field.
    • Teaching certification preferred.

    Minimum Experience Required:

    • Two years teaching experience working with K-12th grade students in a formal educational setting.
    • Experience working in a non-formal (museum, zoo, nature preserve) educational setting a plus.

    Principal Roles and Responsibilities:

    • Implement science and environmental science programs to students and teachers in Chicago area schools, at the Nature Museum, and as community-based programs.
    • Assist in the development of programs.
    • Assist in the evaluation of education programs.
    • Develop and maintain collaborative relationships with the teachers, parents, students, and other members of the communities the Museum serves.
    • Participate in a collaborative curriculum development process which includes sharing ideas, writing, and editing.
    • Assume a leadership role for programs or initiatives when appropriate.
    • Participate in special Museum-wide events and planning committees when appropriate.
    • Support all regular functions of the Education Department.
    • Some weekends and evenings are required.
    • Complete animal handling training.

    Brief List of Qualifications:

    • Bilingual (Spanish, fluent)
    • Knowledge of the K-12 Framework for Science Education, Common Core, and the Next Generation Science Standards.
    • Knowledge of and ability to present general science, nature, and environmental education content to a diverse population of learners, including students and teachers.
    • Ability to communicate effectively and work collaboratively with other educators, school administrators, outside partners, volunteers, and Museum staff.
    • Ability to organize and manage multiple projects and tasks at once.
    • Working knowledge of MS Office, Outlook, and Windows XP.
    • Ability to lead activities both indoors and outdoors.
    • Ability to physically lift, transport, and carry program materials off-site and throughout the Museum.
    • Comfort handling live animals and non-living specimens.
    • Regular travel to schools and community sites throughout Chicago and Chicagoland region is required

    To Apply:

    Email resume and cover letter to: EducationJobME2@naturemuseum.org. Please include “Museum Educator” in the subject line.

    No phone calls please. Only qualified candidates will be contacted.  

    The Chicago Academy of Sciences/Peggy Notebaert Nature Museum is an Equal Opportunity Employer.


    Exhibit Designer (Full Time)
    Chicago Academy of Sciences / Peggy Notebaert Nature Museum

    Supervisor Title: VP of Exhibitions and the Museum Experience

    Position Overview:

    The Peggy Notebaert Nature Museum of the Chicago Academy of Sciences is seeking a full time Exhibit Designer / Project Manager to assist with the creation of new environments and displays. The Exhibit Designer will be part of a team that produces world class exhibits and experiences. The candidate must have strong, design, visualization and organizational ability.

    Principle Duties and Responsibilities:

    • Ideate and design exhibit components for temporary and permanent exhibits
    • Produce 3-D renderings and models of exhibit component
    • Produce CAD construction drawings of display components and Capital Improvement Projects
    • Specify fixtures and furnishings using ADA and Universal Design Guidelines
    • Sourcing and ordering materials and supplies from new and established vendors
    • Act as Project Manager for special project assignments and temp exhibit installations
    • Assist with the installation of temporary and permanent exhibits
    • Assist with the installation of flat artwork using museum standard practices.
    • Coordinate the construction and installation of temporary exhibits
    • Facilitate purchasing and departmental asset inventory management

    Qualifications:

    • Must possess exceptionally strong design, visualization and organizational skills
    • Must have at least 5 years experience in exhibit/display design and fabrication
    • Desire and ability to work both independently and within a team environment
    • Knowledge of mechanical, electronic and audio visual equipment
    • Proficiency in industry standard CAD software such as VectorWorks, AutoCAD, SketchUP
    • Must possess a thorough understanding of construction and fabrication techniques
    • Proficiency in Photoshop, In Design and Illustrator a plus
    • Knowledge of AV media editing tools such as Final Cut Pro and After Effects a plus
    • Must possess a valid driver’s license

    Compensation: Commensurate with experience

    How To Apply:

    Please send cover letter and resume to: ExhibitDesignerJob@naturemuseum.org. 

    No phone calls please. Only qualified candidates will be contacted.  

    The Chicago Academy of Sciences/Peggy Notebaert Nature Museum is an Equal Opportunity Employer.


    Grants Manager (Full Time)
    Chicago Academy of Sciences / Peggy Notebaert Nature Museum

    Position Overview:

    Outstanding opportunity to join the city’s oldest museum, with the newest building, as the Grants Manager. Reporting to the Vice President, Chief Development and Marketing Officer the Grants Manager leads the cultivation, stewardship and donor relations in for all our grants and foundation support.

    This key position will oversee and execute all grant proposals and reports for foundation, corporate and government funders. The Grants Manager will identify new grant opportunities and manage existing relationships with grantors. Working with all departments in the museum, the Grants Manager will write and submit grants and manage the grant evaluation process. A commitment to nature, conservation and the museum’s mission will be important as the Grants Manager establishes and maintains relationships with grant providers, while working closely with museum staff and Board members.  

    Knowledge/Skills/Experience Required:

    • Grant writing experience required
    • Excellent writing, editing and research skills, as well as strong verbal and interpersonal skills
    • Familiarity with Chicago-based grant makers, preferred
    • Experience in working with other areas of the development
    • Bachelors Degree
    • Experience with Raiser’s Edge, preferred

    Work in our Lincoln Park location; strong benefits package; Equal Opportunity Employer.

    Please send cover letter and resume to: Jobs2018grants@naturemuseum.org. No calls please.
    The Chicago Academy of Sciences/Peggy Notebaert Nature Museum is an Equal Opportunity Employer.

    Human Resources Manager (Full Time)
    Chicago Academy of Sciences / Peggy Notebaert Nature Museum

    Position Overview:

    The Human Resources Manager, a full time position, will report to the President & Chief Executive Officer. This position will be responsible for all human resources activities for the Museum’s staff of 70+ full time and part time employees. The Human Resource Manager will work closely with the Museum’s Chief Financial Officer, Director of Finance, senior management team and interface directly with all departments within the Museum.

    Key responsibilities include, but may not be limited to:
    • Managing daily administration and annual enrollment for all benefit programs, including 401(k), medical, dental, vision, life, disability, and FSA.
    • Managing FMLA administration and compliance. Completing paperwork for external agencies including worker’s compensation claims, unemployment claims, verification of employment, etc.
    • Managing recruiting efforts, including posting of open positions, applicant screening, scheduling and conducting interviews, and conducting reference and background checks.
    • Managing the on-boarding process for new employees.
    • Addressing personnel related issues and tracking employee performance documentation.
    • Participating in disciplinary and termination meetings and conducting exit interviews.
    • Maintaining and updating personnel files, including electronic files in the Paylocity system.
    • Maintaining and updating the employee handbook.
    • Creating and updating organization charts and job descriptions.
    • Overseeing the employee review process.
    • Organizing and coordinating museum-wide employee communication, training and events.
    • Ensuring museum actions conform to employee handbook and labor laws and working with legal counsel as necessary to discuss human resources related issues.
    • Creating and enforcing policies and procedures, as appropriate.
    Skills & Experience Required:
    • Bachelor’s degree in human resources management or equivalent combination of education and experience.
    • Knowledge of current labor law.
    • Experience in a museum or non-profit organization.
    • Self motivated with an ability and willingness to learn new tasks quickly.
    • Strong written and verbal communication skills.
    • Proficiency in Microsoft Office, especially Word and Excel.
    • Familiarity with payroll systems; experience with Paylocity a plus.
    • Excellent organizational and time management skills.
    Work in the museum’s Lincoln Park location; strong benefits package; Equal Opportunity Employer.

    How to Apply:
    No phone calls please. Only qualified candidates will be contacted.  

    The Chicago Academy of Sciences/Peggy Notebaert Nature Museum is an Equal Opportunity Employer.

     
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